Computerized Maintenance Management System

Computerized Maintenance Management System: What They Are And How They Help Businesses Operate Efficiently

Information systems have amassed a reputation for being helpful in business operations since they emerged in the nineties. They help to reduce operational costs, improve efficiency and reliability and enhance product quality and or customer service among other benefits.

Among the areas in organization operations that have benefited most from information systems is the maintenance part of business operation. Through Computerized Maintenance Management System better known as CMMS software, maintenance work in many organizations has been tremendously improved. There are very few companies that can boast of running an efficient maintenance program without the use of some type of CMMS.

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So what is a Computerized Maintenance Management System? For the less technologically inclined business owners or managers, it is a software that is designed to help in the running of maintenance affair. For a complete description, it is a computer-based system that helps to track the assets of an organization, track, and schedule maintenance tasks and keep a track record of all the maintenance jobs done.

What Does A CMMS Software Do

In the description above, you can get the gist of a CMMS software. CMMS software performs a myriad of tasks, including;

Work Orders – Scheduling And Tracking

This function entails scheduling maintenance and assigning tasks to personnel to perform the scheduled jobs. It also involves reserving equipment and material for the scheduled jobs.

This particular function is performed based on the either preventive maintenance or repairs. Preventive maintenance is done to ensure that machines are running at their best while repairs are done to remedy damage to machines.

Asset Management

This particular task involves recording the history of every machine or equipment in the organization. Relevant information including warranty information, past repairs, spare parts, maintenance job performed on the machine, the specification of the machines and any other information deemed necessary is noted down. This information improves the efficiency of the maintenance crew.


Information from CMMS software is very helpful while conducting audits (safety audits and financial audit). Typically, a copy of all the recorded maintenance jobs is kept by the system. This copy remains unchanged and, therefore, is an authoritative source of information on which audits can be performed.

How CMMS Help Business Become Efficient

Since maintenance is a major part of organizational operations, it is prudent to streamline them to improve the overall efficiency. CMMS helps to smoothen the performance of maintenance substantially.

CMMS software also helps in tracking the expenditure that goes into maintenance. This helps to map out all the facets of the operation. In this regard, they help to identify areas, where cost saving can be performed.

Since tracking of all the maintenance on equipment is done on a continuous basis, prediction of expenditure on maintenance can be performed with more accuracy. Additionally, businesses can utilize sale deals better since planning and budgeting are done well in advance rather than abruptly.

Finally, CMMSs help business by smooth lining the supply of information. Since the information in this system is in digital form, it can be integrated into a wider information system that organizations use.